PAYROLL OFFICER – G4S Botswana

Key Responsibilities

• Administer various benefit schemes i.e.UIF, Funeral Benefit, Medical Aid, Provident Fund, Balancing of Medical Aid.
• Ensure inputs are captured correctly and in accordance to the monthly procedures list for salaries personnel.
• Administer Loan Deductions, Reference Changes, SIRA, Timesheet Entry and Stop pays accurately.
• Consolidate various reports and outputs during the month end.
• Prepare EFT and Bank Transfer Disc.
• Perform salary reconciliations according to approved processes.
• Ensure proper filing and record keeping according to approved company processes.
• Ensure that company policies are adhered to.
• Prepare month end payroll journals and accurately perform all balance sheet payroll related reconciliations within the set month end timeliness.
• Ensure all payroll clearing accounts are fully reconciled and variances well supported.
• Maintain confidential, organized personnel and payroll files for audit readiness.
• Ensure all payroll activities adhere to local labor laws, tax regulations, and employment contracts.
• Responsible for the reporting of monthly payroll related group controls and ensuring audit requests are correct and submitted on time.
• Primary contact for all payroll related external audit requests
• Actively identify operational efficiencies through innovation to improve processes and build business sustainability.
• Attend payroll queries and give employees timeous feedback.
• Ensure queries are captured and processed correctly.
• Escalate unresolved pay queries timeously
• Participate in the design/ development/ review/ implementation and monitoring of the branch/region/national safety plans for each year.
• Participate in safety forums created by company for example safety meetings and safety talks
• Report all safety incidents to the relevant people
• Discuss all safety incidents on all levels
• Follow-up on any activities assigned through safety meeting/committee/representative/management
• Attend safety education and refresher programmes
• Comply with safety policies and procedures at workplace
• Distribute safety information as and when required

Requirements

• Degree in Accounting /Finance or any related degree
• 3-4 years experience in payroll with accounting environment experience
• Working knowledge of VIP essential
• Experience with processing of wages and Salaried payrolls essential
• Knowledge of Bargaining Councils would be advantageous
• Sound understanding of Botswana Employment Laws
• Knowledge of Accounting principles and practices and employee benefits, UIF and payroll administration.
• Reconciliations experience and knowledge of company policies and procedures
• Experience with VIP systems and through understanding of Easy Roster

How to Apply