REPORTS TO:  General Manager

OBJECTIVES OF THE POSITION
• To prepare daily activities and important documents of General Manager.
• To prepare meetings agenda and material in advance, record minutes, maintain records and make follow-up on action items for General Manager.
• To maintain calendar, schedule and diarize the General Manager’s appointments to ensure effective and smooth running of the office.
• To improve information storage /preservation and retrieval and maintain GM’s filling system to safeguard confidential information and facilitate proper control of information flow.
• To provide logistical support – make logistical arrangements ( processing accommodation bookings, allowances, and making transport arrangements) and administrative needs of all managerial staff within the Division.
• To provide general up-keep of the office, ensure availability of office supplies.
• To coordinate and ensure effective use of meeting rooms and arrange refreshments and any other necessities before commencement of meetings.

QUALIFICATION
• Diploma is Secretarial Studies or related field.

EXPERIENCE
• Two (2) years post qualification experience of which two should have been at the administrative and or personal assistant level for senior management.

LEGAL CERTIFICATION / PROFESSIONAL MEMBERSHIP
• Membership of a professional secretarial body will be an added advantage.

Remuneration:  The company offers a competitive compensation package, commensurate with qualifications, skills and experience.

If you fit the bill, kindly send your application, latest CV and certified copies of certificates and identity document (OMANG) to:  [email protected] , Attention: General Manager – Support Services and Human Resources, P.O Box 700 Gaborone.

N.B:  We only respond to shortlisted candidates only.

CLOSING DATE: 29 August 2023